VMS Application — onboard, manage and pay your vendors in one place.
A Vendor Management System that takes suppliers from registration and KYC to purchase orders, invoices and performance ratings — with compliance and approvals built in at every step.
Inside the dashboard.
Your entire supplier operation, connected.
Modules share one vendor record, so compliance status, orders, invoices and ratings all sit against the same supplier.
Vendor Onboarding
Self-service registration with a guided application, approvals and a single profile per supplier.
KYC & Documents
Collect and verify GST, PAN, bank and certificate documents with expiry tracking and reminders.
Contracts & Agreements
Store contracts and rate cards with renewal alerts so nothing lapses unnoticed.
Purchase Orders
Raise, approve and track POs against vendors and budgets with multi-level authorisation.
Invoices & Payments
Match vendor invoices to POs and deliveries, route approvals and track payment status.
Vendor Portal
A dedicated login where vendors update details, submit invoices and view PO status.
Payments & Reminders
Accept online payments and record offline ones, with automatic reminders for pending and overdue bills.
Compliance & Audit
Keep vendors compliant with document checks, approval trails and a full audit history.
Reports & Analytics
Spend analysis, vendor scorecards and compliance dashboards for procurement and finance.
The vendor lifecycle in four steps.
From a supplier's first application to an approved payment, every stage is tracked, documented and auditable.
Onboard vendors
Vendors register and submit KYC and documents through a self-service portal — verified and approved by your team.
Raise purchase orders
Create and approve POs against vendors and contracts, with budgets and multi-level sign-off.
Receive & invoice
Match deliveries and invoices to POs, route them for approval and track payments to completion.
Rate & report
Score vendor performance and pull spend, compliance and supplier reports whenever you need them.
Subscribe, or own it outright.
Pay an annual subscription with everything managed for you, or buy the system once and run it in-house. Custom requirements are quoted.
Fully hosted and managed by GJDesigns, with unlimited vendors and users. Ideal for teams that want it running with zero setup.
Own the system for your organisation and host it on your own infrastructure. Best for enterprises that want full control.